Describe the work
What takes too much time, judgment, follow-up, or rework? What would better look like?
AI Mastery Week · Monday, August 17
From one person’s work
to safe team work.
Ten Champions. Real work. Three ways to move from what AI can help one person do to what Our House can safely build, share, measure, and manage.
MondayYour work
Show the work. Try prompts, skills, helpers, and tasks.
WednesdayTeam work
Find ideas that can help more than one role or house.
FridayCompany choices
Choose the rules, tools, test, owner, and way to measure success.
This week is about finding simple, safe ways to use AI in the work you already do. We will start with your own work, look at team ideas on Wednesday, and make clear company choices on Friday.
Monday · Start with your work
Start with the work.
Then choose the tool.
Monday is not a test of AI tools. It is a working session about how each Champion can make one regular task clearer, safer, and easier to repeat.
Choose the right help
A prompt for a better answer. A skill for doing the same work well. A helper for background. An agent for repeat work with clear limits.
Set the limits
What data may be used? What must be checked? What needs IT, legal, or leader approval?
Check the result
Did it save time, cut errors, improve follow-up, make training more steady, or help someone decide?
Opening question
“Show us the work you actually do. Where does it slow down, repeat, or require more attention than it should?”
The Champion Use-Case Wall
Ten people.
Ten real places to start.
These are not promises that AI will do the work. They are ideas from the Champion talks, ready for Monday’s conversation.
Explore nowVerify firstDo not use with sensitive data until approved
Mike ArchibaldEnablement
Make good work teachable
Prompt and skill patterns, Markdown as portable memory, HTML-first reporting, and bounded marketing prototypes.
Amy StaadsRegional ops
Make director training more steady
Track leader progress, check reports, find files in SharePoint, and help regional leaders make choices.
Nikki McGinnessAdministration
Reduce repeat coordination
Job-posting review, bus-trip calendar maintenance, and concise occupancy-report consolidation.
Stacy SisClinical
Support safe care work
A walkthrough without PHI, infection-control help, and med-cart checks may be good places to explore.
Angie GrahamExecutive
Turn good ideas into a plan
Leader support, system rules, shared skills, safe-use rules, and a 30/60/90-day plan.
Lori NardinCompliance
Make rules work easier to use
AI may help write rules and review issues when the source, access, and human check are clear.
Haley SchoolSales & resident experience
Turn an idea into a repeatable task
Care-level tool, sales guide, room checklist, tour practice, and website chat ideas.
Jenna RepkaMedication & revenue
Check approved files
Compare MedCart files, track follow-up, find missing care hours, and make a review list from approved or cleaned data.
Tish CarlsonRegional ops
See who needs to respond
Track needed approvals, draft follow-ups, sum up regional issues, and coach leaders with clear work guides.
Eric KingenFinance & AR
Match records from files
Find rent lists, match invoices, spot care-level gaps, use Sage Intacct exports, and check usage.
Monday’s safe-use talk
Safe use needs a
clear plan.
HIPAA is spelled HIPAA. A tool is not “HIPAA compliant” by itself. Our House needs to check the exact plan, account, setup, data, task, and review process.
01
Rules
What is okay, limited, not allowed, or in need of approval?
02
System
Which plan, account, region, and admin controls are in use?
03
Data
What may go into the system? What is PHI, resident, staff, money, or public data?
04
Task
May AI draft, sum up, suggest, find, or do the task? What is the least access it needs?
05
Review
Who checks the work, keeps a record, turns it off, and owns the result?
GREEN · Explore now
Public information, basic training, ideas, examples with names removed, and office work without private data.
AMBER · Verify first
Internal documents, employee information, operational reports, finance exports, resident-adjacent work, connectors, and shared assistants.
RED · Hold until approved
PHI, care records, medicine data, resident names or IDs, chart changes made by AI, discipline, or automatic messages outside the company.
Question for IT, rules, and leaders
“What exact setup would let us test one small task with only the data we need, a signed BAA if needed, the right people able to use it, a record of what happened, and a human check?”
This week’s three days
One conversation,
three kinds of work.
Your work
What can I do better? What can I save as a skill? What should a person still check?
Leave with: one task and one safe test.Team work
What ideas can help more than one role? What can we share? Where do people need different access?
Leave with: team ideas and owners to name.Company choices
What should Our House allow, check, measure, test, and pay for?
Leave with: choices, tests, and a 90-day plan.Possible. Safe. Worth doing.
Start with what may help. Build in safety. Check the value before taking the next step.